Scottish Executive Statistics

Actually changing the lists, multiple standalones or laptops, not networked

PLEASE TRY TO DO THIS IN ONE SESSION WITH MINIMUM ERRORS...Set aside an hour to do the job in one go. Try to keep the number of changes to a minimum by avoiding mistakes if possible.
Think carefully about which list to put where if you do not accept our recommendations, above
Consider how best to reduce the length of the items (20-25 letters only) and try to get it right first time
If you get a warning about the number of changes you are making, do not be too concerned unless it says how many are left...only bureaux who have really messed about with their stats setup should see this...but dont ignore it completely...there IS a finite maximum number of changes...dont waste these with unnecessary mistakes.

Procedure for changing the lists
Print out these instructions if necessary and make sure you have the SE instructions handy
The lists are actually changed on the Options/Supervisor/Statistics screen.
Select the PC which is the one most used for PGdebt
On your chosen PC. Start PGdebt using the supervisor password, if one has been set up.
Go to the Options/supervisor/statistics screen.
It should look something like the one below which is the PG8 default, but your bureau may have made changes in the past

Options/supervisor/statistics screen before changing to SE system

Now change each of the lists in turn. Complete each list fully. Do not close down PGdebt with the changes partially complete

To empty the first list
1. Click Employment
2. Click Carer in the Employment list white box
3. Click the DELETE button...DO NOT use the RENAME button
4. Click Yes..NB. The list will sort alphabetically
5. Repeat for all list items

To fill the list with SE EMPLOYMENT ITEMS
1. Click Employment
2. Type "A self employed" ( no quote marks) in the "Add a new item" box
3. Click the ADD button
4. Click YES
5. Repeat for all the new SE items, using A-Z as the first letter in each line

Repeat this process for all the lists except relationship, which is unchanged
Lists 9 and 10 (user 4 and User 5) are unused and available for your own purposes.

With lists 6, 7 and 8 (user1, 2 and 3) change the list title as follows (titles 1-5 cannot be changed)
1. Click the list title button in the left list
2. Type in the new title at the bottom right box
3. Click Change
4. Click YES

After the changes the Options/supervisor statistics window should be like this
Note the new employment list items (A-Z order as in SE lists)
Note the new list titles item 6/7/8 Household/Disability/Strategy

At this stage you will have completed the SE stats changes on one PC only
Do not repeat this on any other PC or laptop...use the "synch" disc procedure to do this. The synch disc procedure will transfer the new codes across for you and if you are running PGdebt on several PCs without a network, you should be doing this already (!). If you are not doing this regularly then now is a good time to start !

Synchronising means copying the vital files plus some others onto a floppy and making a 'synch' disc. Then take this disc to the next PC and use it to synchronise that one. The vital stats file as well as standard letters, creditor database and templates will be made the same on all PCs
To make the synch disc, start at the PC which has the new stats

That completes the procedure on that PC, move on the next if required. If you wish you may decide what to synchronise by checking or unchecking the checkboxes in the lower section...for instance the second PC user may not want to have his standard letters or creditor database overwritten...if so uncheck these boxes.

NB. Synchronising does not affect the client files in any only updates the PGdebt system files including the stats

If your PC does not have a floppy drive A, or if PGdebt does not recognise it then you will have to copy a file across to the other PCs using any method you wish. This can occur with an old version of PGdebt running on a modern PC. To do this:
Close down PGdebt on the PC
On the PC with the new stats locate the file called C:\PGdebtX\common\pgcommon.ini (X may be 5 or 6 or 7 or 8 depending on your version)
Copy this file onto a floppy or flash disc or whatever.
Take it across to the next PC and close down PGdebt
Replace the same file on the next PC with the one you have taken across

Finally please bear in mind that running PGdebt on several PCs without a network is not recommended. It requires a dedicated approach to synchronise the various PCs and few users can do this consistently. Apart from that there are many problems. If at all possible, do not run PGdebt in this way, and if you do decide to do it please use the "synch" disc procedures regularly.
These are described in Tech Bulletin 09

That completes the changeover to SE stats

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