PGdebt technical bulletin 7

Step by step merging and printing on printers with only one paper bin

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Printing is easy, when you understand the principles involved, but it is difficult to describe all the various possibilities regarding headed and no headed paper, and number of copies, etc. etc. Here are some step by step examples which will illustrate the procedure. Note that it is never necessary to count out a specific number of sheets, or to interleave sheets. The program will pause for you to change paper when required.

A one page letter with Summary sheet:

1. Call up the letter you want
2. Select who to merge to
3. Select signatory
4. Press Merge
5. Put headed paper in the printer
6. Press Print
7. Put plain paper in the printer for the summary
8. Press Summary

A one page letter on headed paper and copies:

1. Call up the letter you want
2. Select who to merge to
3. Select signatory
4. Press Merge
5. Put headed paper in the printer
6. Press Print
7. Select 2 copies
8. When first set of letters finishes printing, change paper to plain
9. Press OK

A two page letter on headed paper with Summary:

1. Call up the letter you want
2. Select who to merge to
3. Select signatory
4. Select 'Page 1 only'
5. Press Merge
6. Put headed paper in the printer
7. Press Print
8. De-Merge
9. Select 'Page 2 to end'
10. Press merge
11. Put plain paper in the printer
12. Press print
13. Press Summary

A two page letter on headed paper and copies:

1. Call up the letter you want
2. Select who to merge to
3. Select signatory
4. Select 'Page 1 only'
5. Press Merge
6. Put headed paper in the printer
7. Press Print
8. Select 2 copies
9. When first set of letters finishes printing, change paper to plain
10. Press OK
11. ( Page 1 on headed paper and copies of page 1 now complete)
12. De-Merge
13. Select 'Page 2 to end'
14. Press merge
15. Press print
16. Select two copies ( Page 2 and copy of page 2 will now print on plain paper)

If you find that page breaks do not occur in consistent places, override the automatic page break, by placing a hard page break in the document where you want the break to occur, generally choose a point a little higher up the document than the automatic (soft) page break, to ensure consistency.